Free Videography & Video Production Invoice Template


video production invoice

You can also keep tabs on your revenue or cash flow at any given moment using all in one place. Always keep in mind that your business needs all of these invoices to make sure that you send the right one in any situation. You can use these invoices to bill for a variety of video or film services. You can charge your clients a deposit on a weekly basis or any option that works best for your arrangement.

video production invoice

In the event that the video is being made in a physical film media (35mm, VHS, Super 8, etc.), the invoice will probably also include additional costs for film and development. With this video production invoice breakdown, you have all the necessary information to create a great invoice. You can even download a free videography invoice template and customize this to suit your individual needs. It’s a good idea to create a list of your common services and the charges for these so that you can simply copy and paste them into your free videography invoice template as needed.

Customize Every Invoice

Producer will not mortgage, pledge, assign or otherwise encumber the aforementioned sound tracks, tapes and negative and positive films. Complete our 4-step process to provide info on what you need done. You have 2 opportunities to make comments and changes on the finished video, we call it the Rough-Cut and the Final-Cut stages. Check out this “What to Expect” PDF we created to help ease the preparation process. Our Producer will work to source the best location for filming. We work with film offices and location scouts when we need to find something very specific.

We do ask that our clients be prepared to provide us with as much content and information as possible so we can learn about your business and what is driving you to produce this video production. Spend more time doing voiceovers or recording music and less time thinking about making the invoices. Use this beautifully designed recording invoice template to bill your clients so that they see the real artist in you even when making the payment. This brightly colored invoice template is ideal for cargo businesses that want to highlight their services through each invoice they send to the clients. Services such as containers shipping, bulk liquid cargo, passenger-cargo, and refrigerated cargo are already mentioned in this template, making your job easier. The recurring billing software also makes it easy to monitor all transactions (i.e., payment history, number of upcoming payments) in real-time.

The Best Way To Invoice

Depending on your videography business’s needs and the services it provides, you will likely need a specific type of invoice to serve your needs. From short-term projects to long-term partnerships, you will need a proper invoicing method that will help you stay professional and organized. Make sure to include essential details about the video project that you handle and your professional services.

  • It is critical that you have structure when making any high quality video production.
  • The ideal customer of your business might be the one who enjoys the journey more than the result.
  • 3D animation is very time consuming and expensive, but stands out from the crowd.
  • It can be easier for businesses to request payment when making simple invoices detailing the entire sales process.
  • Good invoicing practices help you to avoid late payments and encourage a good customer relationship.

Creating an invoice is one of the most challenging parts of a business, especially if you are a new business owner, a freelancer or a sole proprietor. Social Media Graphics Browse templates for every platform. We reserve the right to appropriate any payment made by you and apply it in total or partial satisfaction of any debt due from you to us. Where possible we will interim invoice in respect of the Service.

Video Production Agreement

Download, customize, and send this invoice to all your film production clients. From large productions to smaller commercials or modules, this invoice template captures all the details to compensate you for your great work.

Videographers can offer a complete product to commercial clients using multiple templates such as videography invoice, video editor invoice, or even video production invoice. These invoice templates ensure a detailed structure of your billing, which gets you paid the right way, i.e. without the label of being overpriced. A regular billing cycle will work wonders for your freelance video production business. It will allow you to send invoices and receive payments on a regular basis, as well as provide ongoing clients with a predictable billing schedule. Most video producers send invoices on a weekly, biweekly, or monthly basis depending on the project.

When Is The Right Time To Send A Video Production Invoice?

Make a strong relationship with your clients using this leafy green gardening invoice that also enhances fast responses in payment. Personal and client information, service description, quantity and other editable fields make it super easy to customize. At ZMBmedia, we promise to truly take the time to listen to your goals and ideas. Together, we’ll craft a scope of work and recommend a budget for your project that suits your needs. We will price fairly based on pre-production, production and post production and we’ll be transparent every step of the way. Our prices will compete with industry leading professionals and production companies across the country to deliver to you the best possible result.

Depending on the needs of your videography or filmmaking business and the services it provides, you will likely need a certain type of invoice to serve your needs. From one-time projects to regular engagements, you need an invoicing method that helps you stay organized and professional.

How Much To Charge For Your Video Production Work?

If you are looking for a simple and inexpensive solution to sending invoices to your clients, download the free invoice template for videographers from FreshBooks today. Technology has changed the world, as well as the way we pay for products and services. Consider including payment options such as e-Transfers, direct deposits, and other online payment methods to make it as easy as possible for your clients to pay you. For example, you are a video producer for a marketing project.

video production invoice

That way, you will get paid quickly and on time without delays. You spend your days finding new, creative ways to tell people’s stories through video. Rather than worrying about whether or not the invoice you’re sending for your work is functional and professional, download a free customizable invoice that’s perfect for all your business needs. You can use a videography bill to bill a variety of video and movie services, including acting. Charge your customers a deposit weekly or whatever works for your deal. It is important to select an invoice type that suits your style and business needs. So, you’re new to being a video freelancer, but you’re already landing some gigs in the production world.

After you finalize and send a video production invoice to a client, you should save it in a file with a unique name on your computer. You will need to access the invoice again in the future for tax purposes, or if you encounter any payment issues with the client.

Accounting Services Invoice Template

With the free videography invoice template from FreshBooks, you can spend less time worrying about your business invoicing and more time doing what you love. If it’s a small project, some video producers ask for payment upon completion, especially if it is a regular client. If you do this, send your invoice along with the final video to make sure you are paid as soon as possible. Focus on creating awesome videos for your agency clients so they will keep coming back for more. This polished, professional invoice template can be customized to meet all your agency invoicing needs.

Make sure you include all the essential details in your video production invoice to help a client understand what exactly they are paying for and answer queries like when, how, and where. Apart from the list of services with its description and rates, provide a total cost figure in the end. You should include your business’s payment collection method and outline additional payment terms and conditions. Rather than spending your whole day designing an invoice from scratch, using a free video production invoice in your business saves you time, money and frustration. Download your free videographer invoice template, fill it out and send to your clients. Get unlimited access to all the video editor invoice templates you want for your videography business, plus extra features to build your business.

I think Steve is right that an invoice need not be a work of art, but it is still an important piece of business communication that shouldn’t be overlooked. Invoices should be designed for clarity, and this includes both the invoice template and the way your write up your invoices. I stopped using my bookkeeper from the new CPA firm we have because I know more about the workings of quickbooks than she does. You really want to use the invoicing function because then you post the receivable against it.

If you’re a video production agency or a freelance videographer, your contract should include details about when the client needs to pay for your work. Are you looking for a simple invoice template that doesn’t overwhelm your clients with video production invoice a lot of unnecessary design? Use this simple invoice template to bill your clients for the services you have successfully provided. It’s concisely designed and easy to use and lets you showcase the professionalism of your business.


This form is something that companies are required to collect from all 1099 vendors, and you are no exception. Anytime you work for a company, it’s worthwhile to send them your w9 with your invoice so that they will have all the info they need to pay you, and to report your income to the government. And for more articles, information, and resources for freelance film and video production, check out some of these links. Check out the instructions below to learn more about creating your own videography invoices. As a videographer or filmmaker, you need a way to bill clients for the work that you do. You may offer a wide range of services and serve several clients, so it can get complicated managing so many details at once.