Employee Remote Onboarding: 12 Best Practices for Success


Lastly, one risk of virtual work is that it can make it easy for an individual or leader to operate in silos or with the same network of people on a regular basis. Creating both a strong core network and a broader network across the organization will allow the executive to be more successful long-term. To do this, create a blended series of informal and formal experiences https://remotemode.net/ that aim to create community and build in touchpoints. Digitizing onboarding can improve efficiency, but it’s easy to lose the essential human components that impact retention in the process. Remote employees who miss out on the cultural and social aspects of onboarding are more likely to feel disengaged and may struggle to develop supportive working relationships.

Ensure that your remote employees are familiar with Office 365 and Microsoft Teams. Microsoft Teams’ interactive walkthroughs will help them become comfortable with the platform and actively explore its features. Moreover, you can offer them a demo account to check out the features before they purchase it. Microsoft Teams makes remote onboarding quick and easy, so you can use it for your remote employees as well.

The path to management

You may do this per department (HR, IT, Line Manager) or by sequence (1 week before start date, first week). You may also give your new hires their own checklist, so they can see their progress when it comes to onboarding. For a Free Onboarding Checklist, visit Creating Your Employee Onboarding Checklist. Remote onboarding wouldn’t be complete without an orientation on company policies and protocols.

Creating mutual trust between teammates early on is critical to maintaining a productive and healthy team. Without trust, team members are less likely to share feedback with each other, may speak up less often about issues or new ideas, and may avoid solving problems collaboratively. Tobi Lütke, CEO of Shopify, has described how the company actively assesses the “trust battery” between team members, and how this container of trust only starts off half full. Instead of waiting for mission-critical projects to bring up the trust level when someone joins a team, I like to find other ways to build trust while showing new members the team is invested in their success.

Your people-first HR software

This is why buddy programs are so important in facilitating new hire success. In a study conducted, buddy programs have been proven to boost new hire proficiency by 87%. Before the new remote employee’s first day, you should begin the remote pre-onboarding or “preboarding” process. This window of time is an excellent opportunity to get tedious administrative tasks and paperwork out of the way.

Consider creating a welcome pack that can be distributed electronically to new remote employees. The welcome pack should ideally be sent out to new employees before their first onboarding session. Best practices equip remote employees with the skills to thrive in dynamic remote work environments, fostering innovation and resilience. Ensure that remote onboarding materials are accessible to all employees, regardless of their abilities. Promote inclusivity and diversity within your organization, fostering a welcoming environment. Develop a comprehensive onboarding plan that outlines timelines and milestones.

Setting Up Equipment and Accessing Online Platforms

Onboarding is usually considered separate from training – it is the initial process of introducing new employees to management and the rest of the team. Make sure the team fully understands the new employee’s role and how it fits into the overall vision of the company. You could also hold some online team games or activities that involve the new employee as ice breakers. Checking in regularly with a new employee remote onboarding best practices allows you to assess the effectiveness of your onboarding process as well as make sure that the employee is progressing as expected. In a remote working environment, usernames and passwords can be compared to giving an employee a set of keys to your office – so care must be taken when sharing them. After all, malicious hacking attacks occur every 39 seconds and the average cost of a data breach is $3.9 million.